Workflowy |Note, List, Outline

4,3
9,02K reviews
500K+
Downloads
Content rating
Rated for 3+
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About this app

Workflowy is a clean and distraction-free app that helps you quickly capture notes, plan your to-do's, and get organized.
Simple to use, but incredibly powerful, Workflowy can help you manage all the information in your life.

With Workflowy you can:
⚡️ Capture notes and ideas in an instant
🏷 #Tag and @assign items for easy access
✅ Mark to-do tasks with one-swipe completion
📷 Upload photos and files from your device
🪆 Organize complex ideas with infinite nesting
🏄 Manage your activities using kanban boards
🌎 Share notes and collaborate in real-time
🔍 Filter your entire Workflowy in seconds
🔗 Embed YouTube videos and tweets

Workflowy automatically syncs across all your devices📱🖥 and auto-saves all your data 💾 . No more missing notes or lost files

Workflowy is used by 🗣

➜ Mike Cannon-Brookes, CEO of Atlassian, a company worth over $10 billion
➜ Farhad Manjoo, the New York Times technology columnist
➜ Slack's founders
➜ Nick Bilton, New York Times Bestseller and author of 'Hatching Twitter'
➜ Ian Coldwater, Open Source Security Foundation board member
➜ Thousands of entrepreneurs, writers, engineers, scientists, creatives and students across the globe

Feature highlights ✨
•Infinitely nested lists
•Works offline
•Automatically syncs with desktop and web versions
•Simple document sharing and permissions
•One swipe item completion
•Kanban boards
•Global text search
•Expand and collapse lists
•Tap and drag to move items around
•Highlight text, color tags
•Tag and assign items
•Mobile keyboard shortcuts
•Mirrors (Live copy)
•MFA (Multi-factor authentication)
•Item starring
•Date tags
•YouTube and tweet embeds
•Auto-backup to Dropbox
Updated on
22 Apr 2025

Data safety

Safety starts with understanding how developers collect and share your data. Data privacy and security practices may vary based on your use, region and age. The developer provided this information and may update it over time.
This app may share these data types with third parties
Financial info, App activity and App info and performance
This app may collect these data types
Location, Personal info and 4 others
Data is encrypted in transit
You can request that data be deleted

Ratings and reviews

4,3
8,48K reviews
A Google user
10 January 2020
I love desktop workflowy! But in the Android app I can't find a way to duplicate item from a template. Also when I was looking for anything about it in settings, I found out that my subscription data are not up to date. It updated after reinstallation if the app. Also back button doesn't close settings.
3 people found this review helpful
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Chele' Miller
27 March 2025
Most recent update (3/26/25) broke the app. It no longer syncs to the browser I've tried rebooting, refreshing, reinstalling, all the things. No joy. I have used WF since 2015. It's become vital to my managing both home and business life. Being able to seamlessly shift back and forth between my desk and phone is mandatory. And now that doesn't work. All the changes I made at my desk yesterday aren't on my phone. The notes I made on my phone this morning aren't on the browser. Please fix this.
4 people found this review helpful
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Desentis
23 April 2025
in one of the updates, they added waiting for synchronization when app opened, now the application opens FOR A MINUTE INSTEAD OF SECOND. This FEATURE added a long time ago so all that time I've to turn off the Internet to quickly start app. Is it impossible to do asynchronous synchronization?!
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What's new

In this edition:
- Improvements and bug fixes;

Loving the app? Rate us to make it official.
Need assistance or have ideas to share? Connect with us on Twitter @WorkFlowy, Reddit at r/Workflowy, or visit the Workflowy Blog/Help Center.
We're always listening.